Microsoft print to PDF is a native option available in Windows 10. By default, it allows users to print any document in PDF format. Unlike Mac OS or Linus, print to PDF was never so easy in Windows OS. Especially in Windows 7 or 8 this option was not there.
In those Win versions, users had two options either to add Microsoft PDF printer or download third-party software to add print to PDf option. This was the only way to enable Microsoft print to PDF option.
As for Windows 10 users, a time came, when this option disappear or they accidentally remove Microsoft Print to PDF. If you are facing the same issue and you want to add or reinstall Microsoft PDF printer, then you came to the right place.
We have a solution to this problem, use our helpful guideline to enable Microsoft Print to PDF option while printing in Windows 10.
What is Microsoft Print to PDF?
The term PDF stands for “Portable Document Format” which is electronic documents. The PDF file contains the original formatting sequence. Even if you use a different device, system or OS, PDF format view remains the same.
The Microsoft Print to PDF in Windows 10 is native support to print as PDF using a virtual Microsoft PDF printer. This way your document’s format setting doesn’t change and you get clean error less printed file.
How to Add Microsoft Print To PDF Printer in Windows 10
If you have accidentally removed Microsoft Print to PDF or you need to add another PDF printer. Then this article will show you how.
Go to Windows 10 setting page, click on the Start button, and click on settings icons. Alternatively, press Windows + I Button. Once the page appears to click on Devices > Printers and Scanning
Here you should be able to see all the available Microsoft printers. If Microsoft Print to PDF is not there then click on Add a Printer or Scanner
When you click on the add printer button, Windows will start scanning to your required printer. Once the scanning finishes click on The Printer that I want isn’t listed.
A new window will appear, here Click on Add a local printer or network printer with manual settings then click Next.
Here you will see two options, select Use an existing port than from the drop-down menu select FILE: (Print to File), and click Next.
In these windows select Microsoft appearing under Manufacturer. Then scroll down the adjacent list and select Microsoft Print to PDF under Printers. Now click Next. If you are unable to see the “Microsoft Print to PDF” option then click on Windows Update. That should solve your issue.
Now give that new printer a name, but it is wise to leave as a default, click Next and then Finish. The Microsoft Print to PDF option is enabled. Go to any web page or document which you want to convert to PDF. Select the PDF options from the list and then click “print”. Your file will automatically convert into PDF format.
How To Add Microsoft Print to PDF Printer in Windows 7
As already mentioned the option to print as PDF in Windows was not introduced till Win 10. So if are Windows 7 users and you need to add Microsoft PDF printer then you need to download third Part Software. The Adobe Acrobat Reader is the best solution for this problem.
But sometimes, the Adobe PDF reader is installed in the system still, the print as PDF option remains absent. To solve the PDF printer in Windows 7, use these steps.
How To Manually Install Print to PDF Printer Using Third-Party Application
If you download Adobe Acrobat and install it on your computer, you can add another print-to-PDF option. This is great short-term solution for those users who have Windows 7 or 8. These operating systems don’t come pre-installed with a PDF printer. The Adobe Acrobat is a great yet expensive tool, there is a free trial available as well.
If after installing this application the PDF printer option is not showing then follow these steps and add print to PDF printer.
- Click Start > Control Panel > Devices and Printers
- Select Add a printer
- Select Add a local printer
- Check to Use an existing port and select Documents\*.pdf (Adobe PDF) from the drop-down. Click Next
- Click the Have Disk… button
- Click the Browse… button
- Navigate to C:\Program Files (x86)\Adobe\Acrobat 10.0\Acrobat\Xtras\AdobePDF or any destination where you saved Adobe Acrobat.
- Select AdobePDF.inf from the list, then click the OK button
- You will see many Adobe PDF Converters in the list, however, count six down from the top and click Next (you may need to try this numerous times to find the correct Converter from the list that works with your version of Windows)
- Name your printer, e.g. Adobe PDF
- Follow the rest of the prompts and your PDF printer should now be installed correctly
Note- The method to enable Adobe PDF Printer functionality to create PDF files will only work if you have Adobe Acrobat (paid version), and not with Adobe Reader (free version).
However, if you can’t afford Adobe paid version then you can also try other free PDF converters such as doPDF or CutePDF. These are compatible with the latest as well as old Windows OS.